BYLAWS OF NEW JUSTICE NETWORK, Inc.
ARTICLE I – NAME, PURPOSE
Section 1: The name of the organization shall be New Justice Network, Inc. Section 2: The New Justice Network, Inc. is organized exclusively for charitable, scientific and educational purposes, more specifically to provide victim advocacy and education.
ARTICLE II – MEMBERSHIP
Section 1: Membership shall consist of the members of the board of directors and volunteers.
ARTICLE III – ANNUAL MEETING
Section 1: Annual Meeting. The date of the regular annual meeting shall be set by the Board of Directors who shall also set the time and place.
Section 2: Special Meetings. Special meetings may be called by the President or the Vice President.
Section 3: Notice. Notice of each meeting shall be given to each voting member, by electronic or postal mail not less than ten days before the meeting.
ARTICLE IV – BOARD OF DIRECTORS
Section 1: Board Role, Size, Compensation. The Board is responsible for overall policy and direction of the organization, and delegates responsibility for day-to-day operations to the President and Vice President. The Board shall have up to five and not fewer than two members. The board receives no compensation other than reasonable expenses.
Section 2: Meetings. The Board shall meet at least once a month, at an agreed upon time either by telecommunication or in person.
Section 3: Board Elections. Election of new directors will occur as the first item of business at the annual meeting of the corporation, or as needed. Directors will be elected by a majority vote of the current directors. New directors will not be appointed without the notification of members.
Section 4: Terms. All Board members shall serve indefinitely, but are subject to recall by vote of all members at the time of vote. To enact a recall, there must be a petition signed by three fourths of current members.
Section 5: Quorum. A quorum must be attended by at least seventy five percent of the Board members before business can be transacted or motions made or passed.
Section 6: Notice. An official Board meeting requires that each Board member have written or electronic mail notice two days in advance.
Section 7: Officers and Duties. There may be five officers of the Board consisting of a President, Vice President, Treasurer, Secretary,and Vice Secretary. Their duties are as follows: The President shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice-President, Treasurer, and Secretary.
(a) Board members may be assigned to more than one role The President and Vice-President shall be charged with the duties of overseeing and handling day to day operations of New Justice Network, Inc. The President and Vice-President shall make decisions as to operations without a vote being required by the board of directors. Annual budgets, etc. will be reviewed and approved by the board. The Vice-President will chair committees on special subjects as designated by the board. The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board members, and ensuring that corporate records are maintained.
(b) All records shall be maintained at a location in Arkansas and Florida. There will also be digital copies stored as a backup. The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public.
(i) Fiscal year shall be that of the calendar year. January 1 – December 31
Section 8: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Board members by the Secretary two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member’s term.
Section 9: Resignation, Termination and Absences. Resignation from the Board must be in writing and received by the Secretary. A Board member shall be dropped for excessive absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.
Section 10: Special Meetings. Special meetings of the Board shall be called upon the request of the President, Vice President or one-third of the Board. Notices of special meetings shall be sent out by the Secretary to each Board member postmarked two days in advance.
ARTICLE V – COMMITTEES
Section 1: The Board may create committees as needed, such as fundraising, housing, etc. The Board appoints all committee chairs.
Section 2: The Executive Committee shall be appointed by a vote by the Board of Directors. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.
Section 3: Finance Committee. The Treasurer is chair of the Finance Committee, which includes three other Board members (if more than two Board members). The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members and the public.
ARTICLE VI – AMENDMENTS
Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to be sent out with regular Board announcements.
These Bylaws were approved at a meeting of the Board of Directors of New Justice Network, Inc. on this 11th day of November, 2011. (11/11/11).